Writing Job Descriptions

Clearly identifying the job responsibilities will help you find the right person to fill that role.

Employment Practices

Writing Job Descriptions

Writing an effective job description is essential for you, potential employees and your staff. It provides information to applicants about the position and ensures that employees understand the job responsibilities.


Basic Information to Include

You’ll find a variety of templates online to help create job descriptions. But you’ll also need to adapt them to suit your practice.

Depending on the size of your practice, you may need one individual who serves a variety of functions. A job description should help you define and clarify those responsibilities so you can hire appropriately.

Whenever possible, be flexible in creating the job description so that it allows an employee to grow within their position.

Job descriptions typically include:

  • Job title
  • Department
  • Title of supervisor
  • Type of employment (such as full-time versus part-time)
  • FLSA status (exempt versus non-exempt)
  • Overall position description
  • Key areas of responsibility
  • Other positions the person will work with on a regular basis
  • Required education
  • Qualifications (skills and experience)
  • Description of physical demands
  • Description of work environment

Be Specific

Be as specific as possible in describing the tasks and responsibilities of the position. If it’s too vague, applicants may have a difficult time deciding if they’re qualified. Employees might be unclear of your expectations.

Once you have a job description written, you can use this to create ads when hiring.

Each job description must also include ADA language that indicates whether the individual is able to perform duties of the job with or without accommodations.

Updating Job Descriptions

As jobs change – or as your practice grows – you may need to review and update job descriptions to more accurately address future needs.

Functions in Your Practice

Depending on the size of your practice, an individual may handle several functions that might later be split out into separate positions as your practice grows.

Following are some of the functions to consider as you prepare to hire staff:

  • Greet patients
  • Schedule appointments
  • Collect insurance information
  • Collect patient payments
  • Data entry (accounting/billing system)
  • Billing (patients and insurance companies)

As your practice grows, you can develop job descriptions for additional staff including a chiropractic technician/assistant and a chiropractic associate.


The information in the NCMIC Learning Center is offered solely for general information and educational purposes. It is not offered as, nor does it represent, legal or professional advice. Neither does this information constitute a guideline, practice parameter or standard of care. You should not act or rely upon this information without seeking the advice of an attorney familiar with the specific legal requirements of the state(s) in which you practice. If there is a discrepancy between the site and an insurance policy you have with NCMIC, the policy will prevail.