Employee Policies

Vacation time, sick days, continuing education and personal grooming are just a few policies you'll need to establish.

Employment Practices

Employee Policies

The employee policies you establish for your practice should describe expectations for conduct at work and communicate employees' rights and responsibilities in the workplace. Creating consistent standards for everyone will help avoid any confusion. Consulting your attorney to review your policies can help ensure that you've clearly communicated the policies and covered the necessary topics.


Time Away from the Office

Although you might like to give everyone the time off they want, that is not always possible. When establishing vacation and time off policies, consider these policies to allow for efficient office operations:

  • Will you require employees to take vacation in minimum increments (e.g., half day or full day)
  • Will you allow employees to receive payment in lieu of vacation.
  • Explain to employees why vacation cannot be carried over from year to year. This can lead to scheduling problems and burned-out employees.
  • How far in advance (ideally) should vacations be scheduled?
  • How will you resolve scheduling conflicts between staff members?
  • Determine if you’ll establish a no-work, no-vacation policy. If you allow employees to take vacation before they've earned it, it will be difficult to reclaim that money if they quit.

Though almost every employee will be too sick to come to work at one time or another, the smooth operation of your practice depends on the presence of your entire staff. Create policies that address:

  • Time off without pay
  • Pay for unused sick time
  • Sick leave to be used for family members
  • Grant parental leave
  • Absenteeism and tardiness


The information in the NCMIC Learning Center is offered solely for general information and educational purposes. It is not offered as, nor does it represent, legal or professional advice. Neither does this information constitute a guideline, practice parameter or standard of care. You should not act or rely upon this information without seeking the advice of an attorney familiar with the specific legal requirements of the state(s) in which you practice. If there is a discrepancy between the site and an insurance policy you have with NCMIC, the policy will prevail.